Alongside the Executive Committee, a large number of Non-Executive Officers are appointed throughout the year to various positions with responsibilities ranging from JCR Welfare to planning the annual Lion in Winter Ball. In addition to reporting to the JCR at General Meetings, they sit on a number of the JCR's and college's committees. The following information is taken from the standing orders for each position, if you have an questions or concerns regarding the information or positions, please feel free to email the JCR Chair at hatfield.jcrchair@durham.ac.uk
Applications consist of submiting a manifesto by the published deadline, though some positions require an interview with relevant members of the Exec and College Officers. The criteria and appointment procedures for each of these positions are listed in the standing orders. Watch the JCR Email and Facebook Group for opening positions!

Currently Open for Application

Assistant Junior Treasurer - Closes Noon 16th October 2017

Food reps, Junior LGBTQ+, Junior College Sports, Mature Students Rep, Junior International, Junior Welfare, Tech Reps, Junior Ents, Social Media Rep, Gym Representative - Closes Noon 21st October 2017

Appointed in Michaelmas Term

Assistant Treasurer(s)
5.60  The Assistant Treasurer Team will assist the Treasurer with financial projects if required, with particular focus on regulation of Clubs’ and Societies’ Accounts. The Assistant Treasurer Team will be directly accountable to the Executive Committee through the Treasurer.
5.61  The Treasurer may appoint Assistant Treasurers within the first three weeks of Michaelmas Term following submission of manifestos and interview by the Treasurer.
5.62  The Assistant Treasurers must attend every Ordinary General Meeting.
5.63  The Assistant Treasurers must attend every meeting of the JCR Treasury Committee.

Food Representatives 
5.103  The Facilities Officer must appoint the Food Representative, Food Representative (Sports) and the Food Representative (Vegetarian) in Michaelmas Term following submission of manifestos and interview by the Facilities Officer.
5.104  The Food Representatives will report to the Facilities Officer as required.
5.105  The Food Representatives must report to every General Meeting. 

Gym Representatives
5.99  The Facilities Officer must appoint one Male and one Female Gym Representative in Easter Term following submission of manifestos and interview by the Facilities Officer.
5.100  The Gym Representatives will organise the day-to-day running of the College gyms in conjunction with the Facilities Officer.
5.101  The Gym Representative will be responsible for overseeing gym inductions in conjunction with the Facilities Officer.
5.102  The Gym Representative must report to every General Meeting. 

Junior LGBTQ+ Representatives 
5.119  The Senior LGBTQ+ Representatives may appoint Junior LGBTQ+ Representatives in Michaelmas Term following submission of manifestos and interview by the Senior LGBTQ+ Representatives and the Communities Officer.
5.120  The Junior LGBTQ+ Representatives will assist the Senior LGBTQ+ Representatives as appropriate throughout the year.

Mature Students Representative 
5.134  The Communities Officer must appoint the Mature Students’ Representative in Michaelmas Term following submission of manifestos and interview by the Senior Man, Communities Officer, Welfare Officer and Senior Tutor.
5.135  The Mature Students’ Representative will represent Mature Students’ interests and work for positive change within the college on their behalf.
5.136  The Mature Students’ Representative will liaise with the DUMSA Executive with regard to any events or actions taken in the name of DUMSA.
5.137  The Mature Students’ Representative will liaise with the college MCR regarding social events.
5.138  The Mature Students’ Representative will where necessary, liaise with the JCR Welfare Officer and MCR Welfare Officer for welfare campaigns, and signpost mature students to ‘Team Welfare’ where appropriate.
5.139  The Mature Students’ Representative will work with the Social Secretary to make JCR events accessible to Mature Students. This will include advertising college events to the Mature Students’ community, and, where necessary, helping to tickets for college events, in conjunction with Ball Chairs and the social secretary.
5.140  The Mature Students’ Representative will raise awareness of issues and barriers that prevent mature students full participation in college life.
5.141  The Mature Students’ Representative will communicate with the DUMSA executive regarding any issues or situations that the association can learn from or need to be aware of.
5.142  The Mature Students’ Representative will be a point of contact for mature students within their college.
5.143  The Mature Students’ Representative will work to ensure that undergraduate and postgraduate needs are catered for as best possible within their college.
5.144  The Mature Students’ Representative must attend regular DUMSA meetings.

Junior International Students’ Representatives 
5.128  The Senior International Students’ Representative may appoint Junior International Students’ Representatives in Michaelmas Term following submission of manifestos and interview by the Senior International Students’ Representative and the Communities Officer.
5.129  The Junior International Students’ Representatives will assist the Senior International Students’ Representative as appropriate throughout the year. 

Junior Welfare Representatives
5.57 The Welfare Officer and Assistant Welfare Officer must appoint at least two male and two female Junior Welfare Representatives within the first three weeks of Michaelmas Term following submission of manifestos and interview by the Welfare Officer and Assistant Welfare Officer. 
5.58 The Junior Welfare Representatives will assist in organising and running campaigns within the College, raising the awareness of assistance available, and providing welfare supplies to the JCR.
5.59 The Junior Welfare Representatives must attend every General Meeting. 

Junior Events’ Representatives (Junior Ents’ Reps) 
5.168  The Social Secretary must appoint Junior Events Representatives before the end of the third week of Michaelmas Term following submission of manifestos and interview by the Social Secretary.
5.169  The Junior Events Representatives will assist with the running of all events of the JCR, in particular the construction and erection of decorations for such events.
5.170  The Junior Events Representatives must attend the DST’s Technical Training Course.

Tech Representatives 
5.79  The Facilities Officer must appoint Technical Representatives following submission
of manifestos and interview by the Facilities Officer, Social Secretary and the
outgoing Technical Manager.
5.80  The Technical Representatives will set up technical equipment for events as
requested
5.81  The Technical Representatives will oversee technical equipment during events
5.82  The Technical Representatives will set down technical equipment for events as
requested
5.83  The Technical Representatives must ensure technical equipment is stored safely and
correctly, as outlined by the Technical Manager
5.84  The Technical Representatives will help to move other items of events as requested
5.85  The Technical Representatives must make themselves available for at least one
event every fortnight.
5.86  The Technical Representatives will receive comprehensive sound and lighting
training before undertaking any paid job for college events.
5.87  The Technical Representatives will be paid at the rate of £6/hour for events
worked.

Graduand Dinner Chair 
5.187  An Interview Committee comprising the Senior Man, Treasurer and Social Secretary must appoint the Graduands’ Dinner Chair in Michaelmas Term following submission of manifestos and interview by the Interview Committee.
5.188  The Graduands’ Dinner Chair must organise the annual Graduands’ Dinner, to be held in Easter Term. 

Senior Open Day Rep’s
5.12  The Executive Committee must appoint one Male and one Female Senior Post Offer Visit Day Representative in Michaelmas Term according to the procedure below.
5.13  Following submission of manifestos, applicants to the position of Senior Post Offer Visit Day Representative will be interviewed by a committee comprising the Senior Tutor, Senior Man, Vice-President (Discipline) and Welfare Officer. The interview committee must make a recommendation to the Executive Committee, which must either confirm or reject the recommendation.
5.14  If the Executive Committee rejects the recommendation, the interview committee must make another recommendation from the original applicants. If this second recommendation, or subsequent recommendations, is rejected, the interview committee may decide either to make another recommendation or to re-open applications.
5.15  The Senior Post Offer Visit Day Representatives will be responsible for organising and coordinating Freshers’ Week and the work of the Post Offer Visit Day Representatives in conjunction with College Officers.
5.16  The Senior Post Offer Visit Day Representatives will decide the size of the Post Offer Visit Day Representative Team with particular regard to: i) the size of previous Post Offer Visit Day Representative Teams; ii) the particular needs of the year, including the number of students living away from the main college site, iii) the financial constraints on the college and the JCR; iv) the recommendations of the Executive Committee and v) the recommendations of the College Officers. 

Open Day Rep’s
5.17  The Senior Post Offer Visit Day Representatives and the Executive Committee must appoint Post Offer Visit Day Representatives in Epiphany Term following submission of manifestos.
5.18  The Post Offer Visit Day Representatives will help the Senior Post Offer Visit Day Representatives as appropriate to ensure the success of Post Offer Visit Days.

 


Appointed in Easter Term

Senior Ent’s
5.160  The Social Secretary must appoint the Senior Events Representatives in Easter Term before the examination period following submission of manifestos and interview by the Social Secretary.
5.161  The Senior Events Representatives must attend every General Meeting.
5.162  The Senior Events Representatives must attend the DST’s Technical Training Course.
5.164  The Senior Events Representative (Publicity) will be responsible for promoting and publicising any event organised for the JCR, via any means agreed by the Social Secretary. 5.165  The Senior Events Representative (Events) will be responsible for liaising with the Social Secretary to research companies, products, acts and entertainment for any event of the JCR and take minutes at Entertainment Committee meetings.
5.166  The Senior Events Representative (Decorations) will liaise with the Social Secretary to coordinate the creation and construction of decorations for events of the JCR and assist with overseeing the Entertainment Committee.
5.167  The Senior Events Representative (Finance) will be responsible for working alongside the Social Secretary in managing finance and budgeting for events, including managing event finance spreadsheets, and liaising with other Senior Events Representatives to ensure the efficient running of college events. The responsibility of the Lion in Winter Ball and Fashion Show finances will remain the primary responsibility of the event Treasurers. 

Senior Freps
5.3  The Executive Committee must appoint one Male and one Female Senior Freshers’ Representative in Easter Term according to the procedure below.
5.4  Following submission of manifestos, applicants to the position of Senior Freshers’ Representative will be interviewed by a committee comprising the Senior Tutor, Senior Man, Vice-President (Discipline), Treasurer and one or both of the outgoing Senior Freshers’ Representatives . The interview committee must make a recommendation to the Executive Committee, which must either confirm or reject the recommendation.
5.5  If the Executive Committee rejects the recommendation, the interview committee must make another recommendation from the original applicants. If this second recommendation, or subsequent recommendations, is rejected, the interview committee may decide either to make another recommendation or to re-open applications.
5.6  The Senior Freshers’ Representatives will be responsible for organising and coordinating Freshers’ Week and the work of the Freshers’ Representatives in conjunction with College Officers.
5.7  The Senior Freshers’ Representatives will decide the size of the Freshers’ Representative Team with particular regard to: i) the size of previous Freshers’ Representative Teams; ii) the particular needs of the year, including the number of students living away from the main college site, iii) the financial constraints on the college and the JCR; iv) the recommendations of the Executive Committee and v) the recommendations of the College Officers.

LIWB Chair and Treasurer
5.171  The Lion in Winter Ball Committee will plan the annual Lion in Winter Ball, to be held in Epiphany Term, and will be managed by the Lion in Winter Ball Chair and Lion in Winter Ball Treasurer.
5.172  An Interview Committee comprising the Master, Bursar, Senior Man, Treasurer, Social Secretary and their immediate predecessor, the outgoing Ball Chair and the outgoing Ball Treasurer must appoint the Lion in Winter Ball Chair and Treasurer in Easter Term following submission of manifestos and interview by the Interview Committee.
5.173  The Lion in Winter Ball Chair and Treasurer must convene an Event Committee to assist with the organisation and running of the Event.

Hatfield Sessions Chair
5.178  The Hatfield Sessions Committee will plan the annual Hatfield Sessions, and will be managed by the Hatfield Sessions Chair.
5.179  An Interview Committee comprising the Senior Man, Treasurer and outgoing Hatfield Sessions Chair must appoint the Hatfield Sessions Chair after the examination period in Easter Term following submission of manifestos and interview by the Interview Committee. 
5.180  The Hatfield Sessions Chair may convene an Event Committee as needed to assist with the organisation and running of the Event.
5.181  The Hatfield Sessions Chair must confirm with the Executive Committee a date for the subsequent Hatfield Sessions before the appointment of their successor. 


Senior LGBT+ Representatives
5.114 The Communities Officer must appoint two Senior LGBTQ+ Representatives in Easter Term following submission of manifestos and interview by the Vice-President (Discipline), Welfare Officer and Communities Officer. This decision should be made with particular regard to the desire for representation of different genders and sexual identities. 
5.115  The Senior LGBTQ+ Representatives must organise Hatfield LGBTQ+ events and campaigns
5.116  The Senior LGBTQ+ Representatives will represent the JCR’s views to the LGBT Association and must publicise its activities to Members.
5.117  The Senior LGBTQ+ Representatives must attend the LGBTQ+ Association College Representative Committee.
 5.118  The Senior LGBTQ+ Representatives will facilitate participation for Members to attend LGBTQ+ Association events and socials. 


Team Durham Representatives 
5.145  The Sports and Societies Officer must appoint one Male and one Female Team Durham Representatives after the examination period in Easter Term following submission of manifestos and interview by the Sports and Societies Officer.
5.146  The Team Durham Representatives will represent the JCR’s views to Team Durham and must publicise activities to Members.
5.147  The Team Durham Representatives will work in partnership with the Sports and Societies Officer for the responsibility of sports, clubs and societies of the JCR. 5.148  The Team Durham Representative will attend all relevant meetings as organised by Team Durham.
5.149  The Team Durham Representatives must organise and coordinate the Hatfield-Castle challenge alongside the Sports and Societies Officer.
5.150  The Team Durham Representatives must report to every General Meeting.
5.151  The Team Durham Representatives must present a report to College Meeting. 


Senior Welfare Representatives
5.32  The Welfare Officer and Assistant Welfare Officer must appoint three Senior Welfare Representatives in Easter Term after the examination period following submission of manifestos and interview by the Welfare Officer and Assistant Welfare Officer. This decision should be made with particular regard to the desire for representation of different genders.
5.33  The Senior Welfare Representatives must hold a number of dedicated drop-in hours in a discreet location in college.
5.34  The Senior Welfare Representatives must assist with welfare campaigns in College.
5.35  The Senior Welfare Representatives must attend every General Meeting.
Senior Welfare Campaigns Representatives 
5.36  The Welfare Officer and Assistant Welfare Officer may appoint one or more Senior Welfare Campaigns Representatives in Easter Term after the examination period following submission of manifestos and interview by the Welfare Officer and Assistant Welfare Officer.
5.37  The Senior Welfare Campaigns Representatives will assist the Welfare Officer and Assistant Welfare Officer with their duty to run welfare campaigns throughout the year.
5.38  The Senior Welfare Campaigns Representatives must attend every General Meeting.
Senior Welfare Livers-Out Representative 
5.39  The Welfare Officer and Assistant Welfare Officer must appoint a Senior Welfare Livers-Out Representative after the examination period in Easter Term following submission of manifestos and interview by the Welfare Officer and Assistant Welfare Officer.
5.40  The Senior Welfare Livers-Out Representative will represent Livers-Out and Livers- Abroad interests to Team Welfare and other relevant bodies in college and ensure that they remain informed about activities in college.
5.41  The Senior Welfare Livers-Out Representative must co-ordinate college families and organise Family Formal and Parenting Night.
5.42  The Senior Welfare Livers-Out Representative must promote the University’s Code of Conduct for students living out of College, particularly with regard to tenancy and safety matters.
5.43  The Senior Welfare Livers-Out Representative must organise a living-out and house- hunting information evening to be held in Michaelmas Term.
5.44  The Senior Welfare Livers-Out Representative must organise a Find a Housemate Night in College and promote the Students’ Union Find a Housemate. 
5.55 The Senior Welfare Livers Out Representative must produce a handbook for all Livers’-Out, to be put online and physically distributed, within a Livers-Out pack, to all Livers-Out who have requested a copy, at the start of the Michaelmas term immediately preceding the academic year in which they will be living out of College. 
5.56 The Senior Welfare Livers Out Representative must attend every General Meeting. 

Freshers Representatives
5.8  The Senior Freshers’ Representatives and the Executive Committee must appoint Freshers’ Representatives in Easter Term following submission of manifestos. 5.9  The Freshers’ Representatives will help the Senior Freshers’ Representatives as appropriate to ensure the success of Freshers’ Week.

Senior International Representatives 
5.122  The Executive Committee must appoint the Senior International Students’ Representative in Easter Term according to the procedure below.
5.123  Following submission of manifestos, applicants to the position of Senior International Students’ Representative will be interviewed by a committee comprising the Senior Tutor, Senior Man, Welfare Officer, Communities Officer and Senior Freshers’ Representatives. The interview committee must make a recommendation to the Executive Committee, which must either confirm or reject the recommendation.
5.124  If the Executive Committee rejects the recommendation, the interview committee must make another recommendation from the original applicants. If this second recommendation, or subsequent recommendations, is rejected, the interview committee may decide either to make another recommendation or to re-open applications.
5.125  The Senior International Students’ Representative will be responsible for the organising and coordinating of International Freshers’ Week and the work of Freshers’ Representatives during that week in conjunction with the Senior Freshers’ Representatives and the College Officers.
5.126  The Senior International Students’ Representative will liaise with the JCR Welfare Officer for welfare campaigns, and signpost International students to Team Welfare where appropriate
5.127  The Senior International Students’ Representative will work with the Social Secretary to make JCR events accessible to International Students. This will include advertising college events to the International Students’ community and, where necessary, helping to tickets for college events, in conjunction with Ball Chairs and the social secretary. 

Lumley Castle
5.182  The Lumley Castle Ball Committee will plan the annual, finalist-priority Lumley Castle Ball, to be held in Michaelmas Term, and will be managed by the Lumley Castle Ball Chair.
5.183  An Interview Committee comprising the Senior Man, Vice-President (Discipline), Treasurer, Social Secretary and outgoing Lumley Castle Ball Chair must appoint the Lumley Castle Ball Chair after the examination period in Easter Term following submission of manifestos and interview by the Interview Committee.
5.184  The Lumley Castle Ball Chair may convene an Event Committee as needed to assist with the organisation and running of the Event.
5.185  The Lumley Castle Ball Chair must consult the JCR Treasurer to agree a price for tickets.
5.186  The Lumley Castle Ball Chair must confirm with the Executive Committee a date for the subsequent Lumley Castle Ball before the appointment of their successor. 

Senior Environment Officers
5.90  Facilities Officer must appoint the Senior Environment Officers in Easter Term following submission of manifestos and interview by the Facilities Officer.
5.91  The Senior Environment Officers must attend all greenspace Student Environment Group Meetings run by the Greenspace Student Environment Coordinator. 5.92  The Senior Environment Officers must attend every General Meeting.
5.93  The Senior Environment Officers must attend and prepare a report for all Environment Team Meetings. 5.94  The Senior Environment Officers must prepare a report for the Senior Man to present to College Meeting. 


Technical Manager
5.66  The Facilities Officer must appoint the Technical Manager following submission of manifestos and interview by the Facilities Officer, Social Secretary and the outgoing Technical Manager.
5.67  The Technical Manager will liaise with the JCR Facilities Officer over matters concerning technical equipment in college.
5.68  The Technical Manager will manage the Technical Team and assign team members to events as requested.
5.69  The Technical Manager must ensure high standards are maintained in the set-up, running, set-down and storage of technical equipment.
5.70  The Technical Manager must manage the administration of the Technical Team, including logging hours worked for invoice purposes.
5.71  The Technical Manager must ensure all administrative records are signed off by the JCR Treasurer (or Assistant Treasurer) and JCR Facilities Officer at the end of every term
5.72  The Technical Manager must ensure there is an efficient system in place for the storage of JCR technical equipment.
5.73  The Technical Manager will invoice event organisers on behalf of the Technical Team.
5.74  The Technical Manager must compile and maintain an inventory of all JCR owned technical equipment.
5.75  The Technical Manager must ensure the technical equipment in college is fully functional and up to date. Requests for new technical equipment and repairs can be made through the JCR Facilities Officer.
5.76  The Technical Manager will consult the JCR on any technical issues within college.
5.77  The Technical Manager will receive comprehensive sound and lighting training before undertaking any paid jobs for college events.
5.78  The Technical Manager will be paid at the rate of £8/hour for events worked.